Virtual Board Meetings enable boards to conduct important business even in uncertain times. While these meetings are not without their challenges, implementing good call etiquette can help simplify the process and promote more participation.
A pre-meeting agenda and well-crafted agenda in advance allows attendees to read the agenda and formulate their questions or comments before the meeting, helping to ensure that all pertinent topics are covered within allotted time frame. Additionally, by implementing collaborative tools like virtual whiteboards and document sharing, remote attendees can be more engaged during the meeting.
Another way to ensure that remote attendees are more engaged is to encourage them to speak up frequently by using the “raise hand” feature or by sending messages in the chat. This will also prevent people from waiting until the end of the meeting to voice opinions and cause confusion and decrease the overall effectiveness.
Also, by ensuring the virtual meeting platform is compatible with the devices that your board members use to ensure that everyone is able to enjoy an effortless experience. This will help to reduce the risk of technical issues, like sound or video clipping, and keep the discussion focussed on the task to be discussed. Also, by limiting the screen sharing to only essential items, you can minimize distractions and allow the participants to focus more on the discussion at present. These suggestions will help you to conduct virtual board meetings with strong cooperation and governance, regardless of the obstacles that might arise.