Whether it’s private information on employees and customers, or confidential documents regarding accounts or deals businesses must secure access to their digital documents from the scrutiny of. Even if employees are trained and reliable but it’s only a slight error to lead to an embarrassing data breach that can hurt a company’s reputation. There are four ways to restrict the use of electronic files, and prevent a data breach.
The Administrative Office of the Courts has sought comments on four options to solve security and privacy issues when it comes to providing remote electronic public access to the case file records. The first option would keep the presumption that all court records being accessible at the courthouse as as electronically, but limit access to remote computers only to those who have an actual need, such as counsels, parties, essential court staff and judges.
The second option allows a person to view and download all information from the case record, but only when they have a valid need. This includes those convicted of a crime, and a judge has to approve the request to release the information.
The third option permits the public to have restricted access to certain documents which typically are found in criminal case files. These include plea agreements, as well as non-executed arrest warrants. It also restricts access to certain identifying information like Social Security numbers and financial information. It is based on the ability of prosecutors and their counsel to protect their interests in specific cases by requesting to block or exclude certain information from electronic access.
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