If you are dealing with sensitive data (such as research results, patented technologies and other business information) A virtual data room is one of the most secure methods to share files. In contrast to traditional file sharing tools, best virtual data rooms have security and viewer verification that prevent confidential documents from being stolen by a third party.
To ensure maximum document security To ensure optimal document protection, a lot of VDR providers provide a range of document and folder security settings that can be used at the individual document or folder level. Certain VDR providers allow users to set up granular permissions on certain file types, while others provide pre-designed templates for folder structures that can be modified according to the needs of your project.
A good VDR also includes redaction tools that allow you to effectively remove sensitive information from multiple instances or even individual instances within a document. This will reduce time and reduce the chance that a single instance overlooked could have a significant impact on a project or deal.
Administrators can also track and analyse user activities through a set of reports. For example you can determine who has visited which documents and how often.
In addition, a reliable VDR should allow mobile access for both smartphone and desktop users. This is essential when working with geographically dispersed teams because it lets them stay connected and productive when on the move.