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Xero vs QuickBooks: Accounting Software Comparison

In the constantly evolving world of finance and technology, the importance of selecting the right tools for your business cannot be overstated. It can significantly enhance efficiency, ease of use, and your bottom line. The average plan price of Xero is significantly lower than that of Quickbooks. Yet, you are more likely to choose the most expensive plan with Xero than with Quickbooks because the most popular plan (Growing) is more limited than Quickbooks’ most popular plan (Plus). Negative reviews often point out that Quickbooks increase its price every sixth month and that email invoices sent via Quickbooks tend to go to the recipient’s spam folder.

  • The platform enables businesses to accurately track and optimize stock levels, providing real-time inventory status.
  • The automation minimizes time and effort spent on repetitive tasks while facilitating the automated exchange of information between applications.
  • Xero has no limit to how many users can access data, whereas QuickBooks limits this to 40 with its Enterprise plan.
  • Xero uses AI and machine learning, including HubDoc, to automate workflows, available in all of its pricing plans.

Xero ensures that anyone, from an experienced accountant to a new business owner, can use the software without too much effort. The platform is constantly improving, considering user opinions and adjusting to the needs of businesses as they evolve. Xero’s user-friendly interface transforms accounting from something complicated into a smooth and productive experience. There is also a QuickBooks Community forum where users can ask questions and find answers to common questions.

Xero vs. QuickBooks, they are two of the most popular accounting software solutions available. Both platforms offer a user-friendly interface, robust features, and integrations with other business tools. Plans start at $13 per month for up to 20 invoices, five bills, bank account reconciliation, receipt capture and short-term cash flow snapshots. Its $70-per-month plan also includes multiple currencies, project tracking, in-depth analytics and employee expense claims. A small business can likely do all its own bookkeeping using accounting software.

Main Differences Between Xero and QuickBooks

We were especially impressed with Xero’s built-in Gusto payroll integration. When we tested Xero, this seamless integration powered the entirely automatic updating of our accounting records when we ran payroll through Gusto. We also liked Xero’s built-in integrations with the payment processor Stripe, the CRM HubSpot, the email marketing platform Mailchimp and the e-commerce platform Shopify. You can cancel anytime, you’ll get 24/7 support during your trial, and your prices don’t change based on whether you pursue the trial.

QuickBooks Online takes the lead because it’s generally easier to use than Xero. While Xero is easier to set up, QuickBooks has a more intuitive and customizable dashboard and has time-saving features. For instance, QuickBooks Online allows you to add an inventory item from the invoicing screen, something you can’t do with Xero.

Customer Service and Support

Let’s further discuss these software features to ensure the software’s suitability to your business needs. QuickBooks Payroll is available as an add-on to any QuickBooks plan, or you can purchase it separately. It lets you manage W-2 and 1099 employees, administer benefits like 401(k) and health care, and set up direct deposit. Because they cater to companies in different global regions, Xero and QuickBooks specialize in meeting different standards for accounting and financial reporting.

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QuickBooks supports six custom invoice templates, and lets you track the status of the invoice with read receipts. If needed, you can easily send customers reminders, and can match any payments received with the correct invoice for efficient bookkeeping. QuickBooks Online accounting software is a popular choice for small and mid-sized businesses,  but it has drawbacks. While Xero doesn’t offer its own U.S.-based payroll plan, it syncs seamlessly with the payroll provider Gusto, as well as other popular payroll services like ADP and Paychex. Integrating Xero with Gusto ensures that your general ledger will update automatically whenever you process payroll.

Third-Party Integrations

QuickBooks Online offers integration with hundreds of apps, making it great for small business owners. These integrations including PayPal, TSheets, Bill Pay for QuickBooks Online, and Stripe, with apps available 10 basic accounting terms defined for inventory, payroll, CRM, and time tracking. Yes, QuickBooks’ accounting tools do come in a little higher in overall pricing, but the plan options are more flexible and offer more features than Xero’s plans.

QuickBooks and Xero are popular accounting software platforms for small businesses. We’ll compare their essential accounting features, pricing, integrations and more to help you choose the right accounting software for your needs. It includes everything in Simple Start, plus bill management tools and a time tracking ability for adding up billable hours. With a free plan and paid plans starting at $20 per month, Zoho Books has plans for most budgets.

Inventory management

Xero has no limit to how many users can access data, whereas QuickBooks limits this to 40 with its Enterprise plan. Xero offers this through Hubdoc so you can access your documents online. QuickBooks offers receipt and document organization with its mobile app as well as the online version. For an additional $50, add a Bookkeeping setup with a Live Bookkeeper. It also offers Payroll, but this service is an additional fee starting at $45 to $125 per month. The software must have enough reports that can be generated with a few clicks.

This means that Xero Early may be as cheap as $6.50 per month when 50% off, while QuickBooks Simple Start would cost just $9 a month, provided it is offering the same deal. Still, if your business relies heavily on other software services, Xero is a better bet then QuickBooks for making them all work together and ensuring everything is easily accessible. Xero’s raft of expensing abilities allows you to scan receipts to record and track expense claims, slotting each expense into the best category for a report. The Established plan also supports a multi-currency function, which converts 160 different foreign currencies into your business’s local currency. All plans include 24/7 live chat support; phone support is available 5 a.m. Integrates with more than 750 apps and offers live, in-house bookkeeping add-on.

For those on the go, Xero has a mobile app accounting tool for both iOS and Android devices, though the app does not give you access to all of the features found in the full version. You can import data such as customers into Xero, but you’ll have to download the CSV file template in Xero in order to import the data correctly. QuickBooks Online also gives you the option to have customer payments applied automatically once they’re deposited, or leave that option to the user.